Crewdentials Review: Simplifying Crew Administration
December 10, 2025
Crewdentials is basically a digital wallet and compliance engine for crew data. Instead of certificates, IDs and sea service being scattered across inboxes and spreadsheets, it pulls everything into one structured profile for seafarers and a Business Workspace for managers, so you can see at a glance who is actually ready for a relief, a charter, or a port state inspection.
Crewdentials: Saint Peter Port base
2 Market Street, St Peter Port, Guernsey, GY1 1HB
Crewdentials Benefits
- Single digital profile per seafarer: Each crew member has one structured profile with qualifications, IDs, sea service and medicals in a consistent format. You stop re-keying data from emails and PDFs every time a candidate moves between fleets, agencies or clients.
- Document control instead of inbox sprawl: Certificates, medicals and visas live in one organised vault rather than scattered through personal inboxes and shared folders. Expiry dates, versions and status are visible on a dashboard instead of being buried in separate spreadsheets.
- Role-based compliance rules: You define what “ready for assignment” means per rank, vessel type or client standard. The system then flags gaps and upcoming expiries, so crewing teams spend more time fixing issues and less time hunting for them.
- Less manual chasing and profiling: Structured uploads, reminders and certificate profiling reduce the number of email chases and file-renaming tasks per document. Over a year, that turns into fewer admin hours and more time for planning reliefs and development.
- Lower credential-related incident risk: With expiries and missing documents surfaced early, you cut the likelihood of last-minute crew changes, port state findings, vetting questions or off-hire caused by paperwork gaps rather than real competence issues.
- Fits around existing crewing systems: Crewdentials acts as a credential and compliance layer on top of current crewing or HR tools, improving the weakest part of the workflow without forcing you to rip out the rest of your stack.
- Data ownership for seafarers: Crew keep their own digital wallet, carry it between employers and choose which parts of their profile to share. That can make it easier to attract and retain talent that expects professional, app-like tools rather than ad-hoc email chains.
- Susa savings lever: For Ship Universe readers, Crewdentials can be evaluated through the Ship Universe Savings Alliance (Susa), with a discount made available on eligible spend when routed via that channel. The aim is to turn reduced admin time and lower compliance risk into a clear, trackable OPEX saving. More detail: Susa overview .
Notes: This is a planning lens, not a full spec. Actual gains depend on how messy your starting point is, how many crew you manage,
and how tightly you embed Crewdentials into everyday crewing and compliance routines.
Notable mentions and traction
A few external signals that Crewdentials is being used and taken seriously around crew data and compliance.
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Auto verification of MCA certificates The Triton • 2024Superyacht title The Triton notes that in March 2024 Crewdentials rolled out automatic verification for MCA Certificates of Competency, positioning the platform as a verification layer on top of existing crewing and applicant tracking systems rather than a replacement. Article: Crewdentials: Stay on Top of Crew Credentials .
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Plug and Play / RightShip accelerator pick Plug and Play x RightShip • 2022Guernsey’s Digital Greenhouse reports that Crewdentials was selected from over a thousand applicants for a Plug and Play accelerator programme run on behalf of RightShip, with a focus on digitising onboarding and seafarer data management. Announcement: Crewdentials to participate in Plug and Play Accelerator Programme .
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“Startups to watch” listing SuperyachtNews • 2022SuperyachtNews lists Crewdentials among its startups to watch, highlighting the way a Crewdentials account lets seafarers regain control of their data while maritime businesses digitalise collation, verification and management of credentials. Coverage: Startups to watch in 2023 .
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Deck Cadet One partnership DeckCadetOne • 2025Deck Cadet One calls Crewdentials “a free digital wallet that helps seafarers stay on top of their admin and compliance,” and positions it as a recommended tool for cadets who want a professional way to handle qualifications and job applications. Partner page: Crewdentials partner profile on Deck Cadet One .
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Crew training collaborations Crew Training Solutions • 2025Crew Training Solutions promotes an official collaboration with Crewdentials, framing the platform as a way for trainees to keep certificates organised, avoid expiry issues and make renewals and job applications more streamlined. Social post: Collaboration announcement with Crewdentials .
This is a sample, not an exhaustive list. It shows Crewdentials appearing in verification rollouts, accelerator
cohorts and partner stacks that care about crew data actually being usable.
Admin time and compliance-risk calculator
Roughly quantify how much crewing admin time and expiry risk you could take out by moving from manual spreadsheets to a Crewdentials-style profile and workspace.
Your current crew data picture
Everyone whose certificates, IDs and sea service you actively track (owned and long-term pool).
STCW, flag, medicals, visas, company-specific docs and core IDs.
Time to chase, receive, rename, profile, file and update a single document (averaged).
Salary plus overhead for crewing / compliance staff who handle this work.
Conservative assumption: automated profiling and reminders cut a chunk of manual work.
Port state findings, client near-misses or internal escalations tied to credential issues.
Travel changes, off-hire, lost day rate, penalties or reputational cost estimate.
This is a planning tool. Use it to build an order-of-magnitude view that you can then refine with real
manning logs and incident reports.
Indicative annual impact
Admin time today
0 hrs
Admin time after Crewdentials
0 hrs
Admin cost saving / year
$0
Incident cost avoided / year
$0
Total annual benefit
$0
Implied value per crew
$0
| Category | Calculated value |
|---|---|
| Total documents under management | 0 |
| Admin hours per year today | 0 hrs |
| Admin hours per year with Crewdentials | 0 hrs |
| Admin hours saved per year | 0 hrs |
| Admin cost per year today | $0 |
| Admin cost per year with Crewdentials | $0 |
| Admin cost saving per year | $0 |
| Estimated incident cost per year today | $0 |
| Estimated incident cost per year with Crewdentials | $0 |
| Incident cost avoided per year | $0 |
| Total annual benefit (admin + incidents) | $0 |
| Annual benefit per active seafarer | $0 |