Kaiko Systems Review: Inspections, structured and ready to prove

February 6, 2026

Kaiko Systems is built for a very specific operational bottleneck: inspections and shipboard checks still generate a lot of manual work, photos, and follow-up actions that get messy between ship and shore. Their angle is mobile-first workflows that turn “what the crew already does” into structured inspection evidence and analytics, so you can prepare for regimes like SIRE 2.0 and PSC with less scramble, and with clearer traceability from finding to close-out.

Kaiko Systems GmbH • Berlin office

Hauptstraße 151,
10827 Berlin, Germany

Website: kaikosystems.com • Contact: Contact page

Operators benefit by:

Kaiko Systems focuses on digitizing shipboard inspections and operational checks so findings become structured evidence, easier close-out, and clearer readiness.

Turning inspections into structured evidence: Standardized capture of findings (photos, notes, location, severity) makes it easier for shore teams to review, prioritize, and validate what matters.
Reducing “prep scramble” before SIRE and PSC: When routine checks are consistently logged, the vessel can show a cleaner trail of what was checked, what was found, and what was fixed.
Shortening the loop from finding to close-out: Assigning actions and tracking completion in one workflow reduces lost items across shifts and reduces repeated follow-ups from superintendents.
Making recurring issues visible across the fleet: Structured data helps identify repeat defects, weak routines, or problem zones so improvements can be rolled out fleetwide, not vessel by vessel.
Reducing superintendent admin time: Cleaner, consistent inputs mean less rework, fewer manual summaries, and faster decision-making on what to fix now versus next call.
Improving accountability without adding friction: When the system records who checked what and when, it supports better governance without relying on memory, spreadsheets, or scattered photos.
Creating a stronger audit trail: A clear record of inspections and corrective actions helps in high-scrutiny moments with charterers, vetting, and internal audits.

Notes: Value depends on onboard adoption, connectivity constraints, and how your SMS governs findings, priorities, and close-out expectations.

Notable mentions and external references

Third-party coverage across SIRE 2.0 readiness, inspection digitization, fleet rollouts, and product expansion.

Fleet rollout: SIRE 2.0 Self-Assessment Tool adoption Smart Maritime Network

Coverage of a shipmanager rolling out Kaiko’s self-assessment tooling to support crew preparation for SIRE 2.0. Open article.
Tanker inspection readiness: self-assessment framing Tanker Operator

Trade write-up on how digital self-assessment supports crew preparation and inspection confidence ahead of SIRE 2.0. Open Tanker Operator.
Preferred hardware partnership for ship inspections Safety4Sea

Coverage of the Kaiko Systems and i.safe MOBILE collaboration focused on digital ship inspections for SIRE 2.0 preparation. Open Safety4Sea.
Shipmanager deployment: mobile inspection workflow on intrinsically safe tablets Riviera

Coverage of shipmanager use of mobile inspection tooling on intrinsically safe devices to streamline inspection processes. Open Riviera.
Operator adoption: inspection digitization for efficiency and cost reduction HANSA

Coverage of a shipowner adopting Kaiko Systems for inspections, positioned around efficiency and cost outcomes. Open HANSA.
New product coverage: shore-based vessel inspections tooling The Digital Ship

Coverage of Kaiko launching a shore-focused inspection tool designed for superintendents and vessel managers. Open The Digital Ship.
Maritime trade coverage: shore inspection tool announcement Cyprus Shipping News

Trade coverage of the same product expansion theme, with a superintendent-facing inspection narrative. Open Cyprus Shipping News.
Funding milestone: Series A coverage Vestbee

Funding coverage summarizing Kaiko’s Series A and positioning in maritime operational intelligence and inspections. Open Vestbee.

This list is illustrative, not exhaustive. It is intended to give fast context from independent coverage and industry publications.

Inspection readiness backlog estimator

A simple screening tool to estimate whether you are trending toward “clean close-out” or “last-minute scramble” before an external inspection.

Open inspection findings (count) Close-out rate (findings closed per week) New findings created per week (from routine checks) Weeks until next external inspection Percent of findings that are “critical” (0–100)

Adjust inputs to see if the backlog is shrinking fast enough.

Practical interpretation:
• If your net close-out is negative (you create more than you close), you will arrive at inspection with a larger backlog.
• “Critical” percent is a proxy for how many items must be closed before you are comfortable hosting an inspector.
• This does not replace judgment. Use it as a weekly dashboard.

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By the ShipUniverse Editorial Team — About Us | Contact